Data Archiving

Data Archiving

Seven Factors To Consider Before Data Archiving

Today, data archiving has become popular amongst organizations. Most organizations engage in this process to meet up with certain federal regulations. Others engage in it due to business requirements. Regardless of the reason, data archiving is tedious. It is more challenging than ordinary backups. There are relevant factors to consider before starting the process. Here are few factors to consider in order not to end up with obsolete junks.

Storage Medium

Storage medium is a paramount factor to consider in data archiving. The need to store data for long requires certain type of media. This must be in line with the data retention policy of the organization. The best storage media are rigid and durable. Optical storage media are the best. They can last forever. So choose a storage medium in line with the data retention policy.

Storage device

Another major factor to consider in data archiving is storage device. This ensures considering the ease of accessing data on storage device in few years. Ensure to find out whether the storage device can stand the test of time. This is a difficult task but doing it is worthwhile. At the end, choose a storage device that supports data storage over a long period.

Revisiting old archives

Archive policies and storage mechanisms for data archives will change with time. So, it is necessary to review your archives say once a year. This will ensure that movement of data from one storage medium to another is easy. The truth is; a change in storage mechanism requires a change in storage medium. So be ready to always revisit old archives whenever there is policy change.

Data Usability

The biggest problem with archived data is having archived data in obsolete format. This is a threat in the real world of data storage. So archiving data alone is not the best practice. Archive data with copies of all installation application media that created the data. This approach requires that copies of relevant license keys be archived. Doing this ensures that data are usable even after a long period.


Data redundancy is a relevant factor to consider in archiving data. Writing data on storage medium thereafter storing them in safe place is not the best. Most times, these archived data come as a lone copy. There is no guarantee whatsoever that the safe place is protective enough. Chances are that the storage medium can become defective. The solution to this situation is data redundancy. Ensure to consider this factor before archiving your data.

Selective archiving

This involves considering the exact type of data to archive. Not all data are important or must be archived. Try to differentiate between important and unimportant data. Imagine archiving telephone call logs with lots of important data left out. So, determine the exact types of data to archive. Determine the useful lifespan of each type of data to archive. This will help in the design of archival policy. Be selective enough in your data archiving strategies and processes.

Retrieval method

It is fact that over time that archived data have tendency to grow to monolithic size. So it is necessary to consider retrieval method in the design of archival system. There is need for an effective and efficient data retrieval method. Do not fail in considering this factor. Ensure to select the best data retrieval method for your data. Whatever is worth doing is worth doing well.

These are some of the most important factors to consider in data archiving. Ensure to consider storage space, online vs. online storage media, and data restoration. These factors combined with those above are a must-do.


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