Expunge, Delete, Erase? What Language Does My Archiving System Speak Again?
Archiving systems often focus so much on ingesting and retaining data that features like data extraction are left behind. There is one feature of an archive that is often overlooked even further—the ability to selectively expire data based on very specific criteria. Granted, archiving systems can expire data based on some specified retention policy, but many organizations would like—and often need—to go further than this. Perhaps they need to erase specific emails from employees that have fallen off of a custodian compliance list or remove data that has been accidentally archived. Often, for an organization, it is not possible to delete or remove a user’s archive completely; the only acceptable path forward is that the deletion must be granular at the item level. For me, this has always been a problem that vendors have never really solved.
One of the first tasks I had when starting work at Globanet was a complete product and technology review, which led me to discover a product called RBIM—the Rule Based Item Manager. Suddenly it hit me—that great moment when I see a product that has solved a technology problem perfectly: the ability to delete items granularly without having to do some crazy restore, analysis or delete an entire archive and accept data loss. Not only is RBIM able to delete by one criteria, but it actually has the ability to put criteria together with AND, OR and sub criteria ... powerful stuff, and definitely worth checking out here along with our other Enterprise Vault tools: http://www.globanet.com/products